Document Version: 1.0
Date: January 2025
Prepared by: System Analysis Team
Project: Email Attachments Manager (SORT-E)
- Introduction
- Overall Description
- System Features
- External Interface Requirements
- Non-Functional Requirements
- Other Requirements
- Appendices
This Software Requirements Specification (SRS) document describes the functional and non-functional requirements for the Email Attachments Manager (SORT-E), a comprehensive desktop email management application. This document serves as a contract between the development team and stakeholders, providing a detailed specification of the system's capabilities, constraints, and quality attributes.
The Email Attachments Manager (SORT-E) is a professional desktop application built with PyQt5 that provides advanced email management capabilities with a focus on attachment handling, organization, and automation. The system combines professional email management features with powerful attachment search and automated tagging systems.
Key Capabilities:
- Multi-user dashboard with secure authentication
- Multi-account email management via IMAP
- Advanced attachment search and organization
- Automated tagging with custom rules
- Bulk email operations
- Performance monitoring and optimization
- Cross-platform desktop application
Out of Scope:
- Web-based interface
- Mobile applications
- Email composition and sending
- Calendar integration
- Contact management
- Real-time collaboration features
| Term | Definition |
|---|---|
| SORT-E | Email Attachments Manager application name |
| IMAP | Internet Message Access Protocol |
| SMTP | Simple Mail Transfer Protocol |
| MIME | Multipurpose Internet Mail Extensions |
| UI | User Interface |
| API | Application Programming Interface |
| SRS | Software Requirements Specification |
| GUI | Graphical User Interface |
| MVC | Model-View-Controller |
| TTL | Time To Live |
| FPS | Frames Per Second |
| DPI | Dots Per Inch |
| SQL | Structured Query Language |
| SSL/TLS | Secure Sockets Layer/Transport Layer Security |
- IEEE Std 830-1998: IEEE Recommended Practice for Software Requirements Specifications
- RFC 5322: Internet Message Format
- RFC 3501: Internet Message Access Protocol (IMAP) Version 4rev1
- PyQt5 Documentation
- MySQL Documentation
- Python 3.8+ Documentation
This document is organized into seven main sections:
- Section 1: Introduction and scope
- Section 2: Overall system description and architecture
- Section 3: Detailed functional requirements
- Section 4: External interface specifications
- Section 5: Non-functional requirements
- Section 6: Additional requirements and constraints
- Section 7: Appendices with supplementary information
The Email Attachments Manager is a standalone desktop application that operates as a client to IMAP email servers. The system architecture follows a layered approach with clear separation of concerns:
┌─────────────────────────────────────────────────────────────┐
│ PRESENTATION LAYER │
│ ┌─────────────┐ ┌─────────────┐ ┌─────────────────────┐ │
│ │ Auth │ │ Main │ │ Dialogs │ │
│ │ Views │ │ Views │ │ & Components │ │
│ └─────────────┘ └─────────────┘ └─────────────────────┘ │
└─────────────────────────────────────────────────────────────┘
┌─────────────────────────────────────────────────────────────┐
│ BUSINESS LOGIC LAYER │
│ ┌─────────────┐ ┌─────────────┐ ┌─────────────────────┐ │
│ │ Auth │ │ Email │ │ Tag & Rule │ │
│ │ Controller │ │ Controller │ │ Controllers │ │
│ └─────────────┘ └─────────────┘ └─────────────────────┘ │
└─────────────────────────────────────────────────────────────┘
┌─────────────────────────────────────────────────────────────┐
│ SERVICE LAYER │
│ ┌─────────────┐ ┌─────────────┐ ┌─────────────────────┐ │
│ │ Email │ │ Attachment │ │ Database & │ │
│ │ Service │ │ Service │ │ Encryption Services │ │
│ └─────────────┘ └─────────────┘ └─────────────────────┘ │
└─────────────────────────────────────────────────────────────┘
┌─────────────────────────────────────────────────────────────┐
│ DATA LAYER │
│ ┌─────────────┐ ┌─────────────┐ ┌─────────────────────┐ │
│ │ User │ │ Email │ │ Attachment & │ │
│ │ Models │ │ Models │ │ Tag Models │ │
│ └─────────────┘ └─────────────┘ └─────────────────────┘ │
└─────────────────────────────────────────────────────────────┘
┌─────────────────────────────────────────────────────────────┐
│ INFRASTRUCTURE LAYER │
│ ┌─────────────┐ ┌─────────────┐ ┌─────────────────────┐ │
│ │ MySQL │ │ File System │ │ IMAP Servers │ │
│ │ Database │ │ Storage │ │ (Email Providers) │ │
│ └─────────────┘ └─────────────┘ └─────────────────────┘ │
└─────────────────────────────────────────────────────────────┘
The system provides the following major functional areas:
-
User Authentication & Management
- User registration with email verification
- Secure login with account lockout protection
- Password reset functionality
- Session management
-
Email Account Management
- Multi-account IMAP configuration
- Encrypted password storage
- Connection testing and validation
- Account synchronization settings
-
Email Operations
- Email fetching from IMAP servers
- Email display with HTML/text support
- Email search and filtering
- Bulk email operations
- Email status management (read/unread)
-
Attachment Management
- Attachment viewing and downloading
- Advanced attachment search
- Custom save paths
- Duplicate detection and cleanup
- File organization
-
Tagging System
- Manual tag creation and management
- Auto-tagging rules with custom conditions
- Tag-based email filtering
- Bulk tagging operations
-
Performance & Monitoring
- Real-time performance monitoring
- System optimization tools
- Performance analytics dashboard
- Resource usage tracking
Professional Email Users
- Characteristics: Business professionals, managers, administrators
- Technical Level: Intermediate to advanced
- Usage Pattern: Daily use for email organization and attachment management
- Requirements: High reliability, security, and performance
Power Users
- Characteristics: IT professionals, system administrators
- Technical Level: Advanced
- Usage Pattern: Heavy usage with multiple email accounts
- Requirements: Advanced features, customization, and monitoring capabilities
Casual Users
- Characteristics: General users with basic email needs
- Technical Level: Basic to intermediate
- Usage Pattern: Occasional use for email organization
- Requirements: Simple interface, ease of use
System Administrators
- Characteristics: IT staff responsible for system maintenance
- Technical Level: Advanced
- Usage Pattern: Configuration and maintenance
- Requirements: Administrative tools, monitoring, and troubleshooting
Minimum Requirements:
- CPU: Intel Core i3 or AMD equivalent
- RAM: 4GB
- Storage: 1GB free space
- Display: 1024x768 resolution
- Network: Internet connection for email access
Recommended Requirements:
- CPU: Intel Core i5 or AMD equivalent
- RAM: 8GB
- Storage: 5GB free space
- Display: 1920x1080 resolution or higher
- Network: High-speed internet connection
Operating Systems:
- Windows 10/11 (64-bit)
- macOS 10.14 or later
- Linux (Ubuntu 18.04+ or equivalent)
Required Software:
- Python 3.8 or higher
- MySQL 5.7+ or MariaDB 10.3+
- PyQt5 5.15.0 or higher
External Dependencies:
- IMAP email servers (Gmail, Outlook, custom)
- SMTP servers for email verification
- Compliance with email privacy regulations
- Data protection requirements
- Security standards for password handling
- Memory usage optimization for large email volumes
- Storage management for attachment files
- Network bandwidth considerations
- PyQt5 framework limitations
- MySQL database constraints
- Python performance characteristics
- RFC 5322 email format compliance
- RFC 3501 IMAP protocol compliance
- IEEE software engineering standards
- Users have valid IMAP email accounts
- MySQL database is available and accessible
- Internet connectivity is available
- Users have basic computer literacy
- Email servers support standard IMAP protocols
- Python runtime environment
- MySQL database server
- PyQt5 framework
- Third-party Python libraries (bcrypt, cryptography, imap-tools)
- Operating system GUI capabilities
FR-001: The system shall allow new users to register accounts with username, email, and password.
FR-001.1: The system shall validate password strength according to security requirements (minimum 8 characters, uppercase, lowercase, numbers, special characters).
FR-001.2: The system shall send a 6-digit verification code to the user's email address.
FR-001.3: The system shall require email verification before account activation.
FR-001.4: The system shall prevent duplicate usernames and email addresses.
FR-002: The system shall authenticate users with username/email and password.
FR-002.1: The system shall support both username and email address for login.
FR-002.2: The system shall implement account lockout after 5 failed login attempts.
FR-002.3: The system shall lock accounts for 10 minutes after failed attempts.
FR-002.4: The system shall track and display last login time.
FR-003: The system shall provide password reset functionality.
FR-003.1: The system shall send a 4-digit PIN to user's email for password reset.
FR-003.2: The system shall expire reset tokens after 20 minutes.
FR-003.3: The system shall encrypt all stored passwords using bcrypt hashing.
FR-004: The system shall allow users to add multiple IMAP email accounts.
FR-004.1: The system shall support major email providers (Gmail, Outlook, custom IMAP).
FR-004.2: The system shall encrypt and securely store email account passwords.
FR-004.3: The system shall test IMAP connections before saving account credentials.
FR-004.4: The system shall provide pre-configured settings for common email providers.
FR-005: The system shall manage email account sessions and synchronization.
FR-005.1: The system shall support configurable session duration (default 90 days).
FR-005.2: The system shall enable/disable account synchronization.
FR-005.3: The system shall track last synchronization time for each account.
FR-005.4: The system shall allow users to delete email accounts and associated data.
FR-006: The system shall fetch emails from IMAP servers.
FR-006.1: The system shall support fetching all emails or date-range specific emails.
FR-006.2: The system shall prevent duplicate email downloads.
FR-006.3: The system shall provide progress feedback during email fetching.
FR-006.4: The system shall support cancellation of email fetching operations.
FR-006.5: The system shall handle IMAP connection errors gracefully.
FR-007: The system shall display emails in a user-friendly interface.
FR-007.1: The system shall support both HTML and plain text email content.
FR-007.2: The system shall display email metadata (sender, subject, date, size).
FR-007.3: The system shall show read/unread status with visual indicators.
FR-007.4: The system shall indicate emails with attachments.
FR-007.5: The system shall support responsive design for different screen sizes.
FR-008: The system shall provide email search and filtering capabilities.
FR-008.1: The system shall support text search across subject, sender, and body.
FR-008.2: The system shall filter emails by read/unread status.
FR-008.3: The system shall filter emails by attachment presence.
FR-008.4: The system shall support date-range filtering.
FR-008.5: The system shall maintain search history for user convenience.
FR-009: The system shall support bulk operations on multiple emails.
FR-009.1: The system shall allow bulk marking of emails as read/unread.
FR-009.2: The system shall support bulk email deletion.
FR-009.3: The system shall allow bulk tagging operations.
FR-009.4: The system shall provide confirmation dialogs for destructive operations.
FR-009.5: The system shall support date-based bulk operations (e.g., delete emails older than X days).
FR-010: The system shall provide attachment viewing capabilities.
FR-010.1: The system shall display attachment lists for emails.
FR-010.2: The system shall support viewing attachments in temporary files.
FR-010.3: The system shall handle various file types (documents, images, etc.).
FR-010.4: The system shall show attachment metadata (filename, size, type).
FR-011: The system shall support attachment downloading and organization.
FR-011.1: The system shall allow users to specify custom save paths.
FR-011.2: The system shall organize attachments in email-specific folders.
FR-011.3: The system shall prevent duplicate file downloads.
FR-011.4: The system shall handle filename conflicts with automatic renaming.
FR-012: The system shall provide comprehensive attachment search.
FR-012.1: The system shall search attachments by filename, email subject, sender, and body content.
FR-012.2: The system shall search across all email accounts.
FR-012.3: The system shall display search results with email context.
FR-012.4: The system shall support filtering by file type, size, and date.
FR-012.5: The system shall search both downloaded and IMAP-stored attachments.
FR-013: The system shall provide attachment cleanup tools.
FR-013.1: The system shall identify duplicate attachments.
FR-013.2: The system shall provide tools to remove duplicate files.
FR-013.3: The system shall calculate and display storage savings.
FR-014: The system shall support manual email tagging.
FR-014.1: The system shall allow users to create custom tags with colors.
FR-014.2: The system shall support applying multiple tags to emails.
FR-014.3: The system shall provide tag management (create, delete, modify).
FR-014.4: The system shall display tag usage statistics.
FR-014.5: The system shall support tag-based email filtering.
FR-015: The system shall support automated tagging with custom rules.
FR-015.1: The system shall support rule types: sender, subject, body, domain.
FR-015.2: The system shall support operators: contains, equals, starts with, ends with, regex.
FR-015.3: The system shall support rule priority ordering.
FR-015.4: The system shall apply rules to both new and existing emails.
FR-015.5: The system shall support enabling/disabling individual rules.
FR-016: The system shall support automatic attachment saving with tagging rules.
FR-016.1: The system shall allow rules to automatically save attachments to specified paths.
FR-016.2: The system shall support custom folder structures for different rule types.
FR-016.3: The system shall apply attachment saving rules during email processing.
FR-017: The system shall provide performance monitoring capabilities.
FR-017.1: The system shall monitor memory usage, CPU usage, and disk space.
FR-017.2: The system shall track database query performance.
FR-017.3: The system shall monitor UI responsiveness (target 60 FPS).
FR-017.4: The system shall provide performance analytics dashboard.
FR-018: The system shall provide automatic and manual optimization tools.
FR-018.1: The system shall implement smart garbage collection.
FR-018.2: The system shall provide cache management with TTL.
FR-018.3: The system shall optimize database connections with pooling.
FR-018.4: The system shall provide manual optimization triggers.
FR-019: The system shall support real-time email monitoring.
FR-019.1: The system shall check for new emails at configurable intervals.
FR-019.2: The system shall provide real-time sync status updates.
FR-019.3: The system shall support enabling/disabling real-time monitoring.
FR-020: The system shall support data export functionality.
FR-020.1: The system shall export emails to JSON/CSV format.
FR-020.2: The system shall export auto-tagging rules for backup.
FR-020.3: The system shall support selective data export by date range.
FR-021: The system shall support data import functionality.
FR-021.1: The system shall import auto-tagging rules from backup files.
FR-021.2: The system shall validate imported data integrity.
FR-022: The system shall provide configurable application settings.
FR-022.1: The system shall support configurable session duration.
FR-022.2: The system shall support default IMAP host configuration.
FR-022.3: The system shall support real-time monitoring interval configuration.
FR-022.4: The system shall support batch processing size configuration.
FR-023: The system shall support user preference management.
FR-023.1: The system shall support theme selection (light/dark).
FR-023.2: The system shall remember user interface preferences.
FR-023.3: The system shall support keyboard shortcuts configuration.
UI-001: The system shall provide a login interface with username/email and password fields.
UI-001.1: The interface shall include "Remember Me" functionality.
UI-001.2: The interface shall provide links to registration and password reset.
UI-001.3: The interface shall display appropriate error messages for failed login attempts.
UI-002: The system shall provide a registration interface with username, email, and password fields.
UI-002.1: The interface shall include password strength indicator.
UI-002.2: The interface shall validate input in real-time.
UI-002.3: The interface shall provide clear error messages for validation failures.
UI-003: The system shall provide a main application interface with three-panel layout.
UI-003.1: The interface shall include account list in left panel.
UI-003.2: The interface shall display email list in center panel.
UI-003.3: The interface shall show email content in right panel.
UI-003.4: The interface shall support responsive design for different screen sizes.
UI-004: The system shall provide email management interface with search and filtering capabilities.
UI-004.1: The interface shall include search bar with real-time filtering.
UI-004.2: The interface shall provide status filter buttons (All, Unread, Read, With Attachments).
UI-004.3: The interface shall display email list with status icons and metadata.
UI-004.4: The interface shall support multi-select for bulk operations.
UI-005: The system shall provide attachment management interface.
UI-005.1: The interface shall display attachment lists with metadata.
UI-005.2: The interface shall provide attachment viewing capabilities.
UI-005.3: The interface shall support attachment download with custom paths.
UI-005.4: The interface shall provide advanced search functionality.
UI-006: The system shall provide settings interface for configuration management.
UI-006.1: The interface shall organize settings in logical groups.
UI-006.2: The interface shall provide immediate feedback for setting changes.
UI-006.3: The interface shall include help text and tooltips.
HI-001: The system shall support standard desktop display resolutions.
HI-001.1: The system shall support minimum resolution of 1024x768.
HI-001.2: The system shall support high-DPI displays (4K, retina).
HI-001.3: The system shall provide responsive layout adaptation.
HI-002: The system shall support standard input devices.
HI-002.1: The system shall support mouse and keyboard input.
HI-002.2: The system shall support touch input for touch-enabled displays.
HI-002.3: The system shall provide keyboard shortcuts for common operations.
SI-001: The system shall interface with MySQL database.
SI-001.1: The system shall use connection pooling for database access.
SI-001.2: The system shall implement parameterized queries for security.
SI-001.3: The system shall handle database connection failures gracefully.
SI-002: The system shall interface with IMAP email servers.
SI-002.1: The system shall support SSL/TLS encrypted connections.
SI-002.2: The system shall handle various IMAP server implementations.
SI-002.3: The system shall implement proper error handling for connection issues.
SI-003: The system shall interface with local file system.
SI-003.1: The system shall create and manage attachment directories.
SI-003.2: The system shall handle file permissions and access rights.
SI-003.3: The system shall implement safe file operations with error handling.
CI-001: The system shall support standard network protocols.
CI-001.1: The system shall support IMAP protocol for email access.
CI-001.2: The system shall support SMTP protocol for email verification.
CI-001.3: The system shall support SSL/TLS for secure communications.
CI-002: The system shall integrate with major email providers.
CI-002.1: The system shall support Gmail with App Password authentication.
CI-002.2: The system shall support Outlook/Office 365.
CI-002.3: The system shall support custom IMAP servers.
NFR-001: The system shall provide responsive user interface performance.
NFR-001.1: Application startup time shall not exceed 2 seconds.
NFR-001.2: UI operations shall maintain 60 FPS (16ms frame time).
NFR-001.3: Email list loading shall complete within 1 second for up to 1000 emails.
NFR-001.4: Search operations shall return results within 500ms.
NFR-001.5: Database queries shall complete within 100ms for standard operations.
NFR-002: The system shall handle reasonable email volumes efficiently.
NFR-002.1: The system shall process up to 10,000 emails per account.
NFR-002.2: The system shall support up to 50 email accounts per user.
NFR-002.3: The system shall handle up to 100 concurrent attachment downloads.
NFR-003: The system shall optimize resource usage.
NFR-003.1: Memory usage shall not exceed 1GB for typical usage.
NFR-003.2: CPU usage shall remain below 50% during normal operations.
NFR-003.3: Disk I/O shall be optimized with caching and batch operations.
NFR-004: The system shall implement robust security measures.
NFR-004.1: All passwords shall be hashed using bcrypt with salt.
NFR-004.2: Email passwords shall be encrypted using Fernet symmetric encryption.
NFR-004.3: The system shall implement account lockout after failed login attempts.
NFR-004.4: Session tokens shall have configurable expiration times.
NFR-004.5: The system shall prevent SQL injection attacks using parameterized queries.
NFR-005: The system shall protect sensitive data.
NFR-005.1: All database connections shall use SSL/TLS encryption.
NFR-005.2: Email content shall be stored securely in the database.
NFR-005.3: Attachment files shall be stored with appropriate file permissions.
NFR-005.4: The system shall implement data isolation between users.
NFR-006: The system shall validate all user inputs.
NFR-006.1: Email addresses shall be validated according to RFC 5322.
NFR-006.2: File uploads shall be validated for type and size.
NFR-006.3: All user inputs shall be sanitized to prevent XSS attacks.
NFR-007: The system shall provide high availability.
NFR-007.1: The system shall have 99% uptime during normal operation.
NFR-007.2: The system shall recover gracefully from database connection failures.
NFR-007.3: The system shall handle network interruptions without data loss.
NFR-008: The system shall be fault-tolerant.
NFR-008.1: The system shall continue operating if individual email accounts fail.
NFR-008.2: The system shall implement automatic retry mechanisms for failed operations.
NFR-008.3: The system shall provide error recovery mechanisms for corrupted data.
NFR-009: The system shall maintain data integrity.
NFR-009.1: Database transactions shall be atomic and consistent.
NFR-009.2: The system shall implement data validation and constraints.
NFR-009.3: The system shall provide data backup and recovery mechanisms.
NFR-010: The system shall provide an intuitive user interface.
NFR-010.1: The interface shall follow modern design principles and standards.
NFR-010.2: The interface shall be consistent across all screens and functions.
NFR-010.3: The interface shall provide clear visual feedback for user actions.
NFR-010.4: The interface shall support keyboard shortcuts for power users.
NFR-011: The system shall be accessible to users with disabilities.
NFR-011.1: The interface shall support high contrast modes.
NFR-011.2: The interface shall be navigable using keyboard only.
NFR-011.3: The interface shall provide appropriate tooltips and help text.
NFR-012: The system shall be easy to learn and use.
NFR-012.1: New users shall be able to perform basic operations within 10 minutes.
NFR-012.2: The system shall provide contextual help and documentation.
NFR-012.3: The system shall implement progressive disclosure of advanced features.
NFR-013: The system shall scale with data volume.
NFR-013.1: The system shall handle up to 100,000 emails per user.
NFR-013.2: The system shall support up to 1,000 users per installation.
NFR-013.3: The system shall handle up to 1GB of attachment data per user.
NFR-014: The system shall maintain performance with increased load.
NFR-014.1: Database queries shall scale linearly with data volume.
NFR-014.2: Memory usage shall scale efficiently with user count.
NFR-014.3: The system shall implement efficient caching strategies.
NFR-015: The system shall be maintainable and extensible.
NFR-015.1: The code shall follow consistent coding standards and conventions.
NFR-015.2: The system shall implement modular architecture with clear separation of concerns.
NFR-015.3: The code shall include comprehensive documentation and comments.
NFR-016: The system shall be thoroughly tested.
NFR-016.1: The system shall achieve 80% code coverage in unit tests.
NFR-016.2: The system shall include integration tests for critical workflows.
NFR-016.3: The system shall include performance tests for scalability validation.
NFR-017: The system shall be well-documented.
NFR-017.1: The system shall include comprehensive user documentation.
NFR-017.2: The system shall include technical documentation for developers.
NFR-017.3: The system shall include API documentation for all interfaces.
NFR-018: The system shall be portable across platforms.
NFR-018.1: The system shall run on Windows 10/11, macOS 10.14+, and Linux.
NFR-018.2: The system shall maintain consistent functionality across platforms.
NFR-018.3: The system shall handle platform-specific differences gracefully.
NFR-019: The system shall be easy to install and deploy.
NFR-019.1: The system shall provide automated installation scripts.
NFR-019.2: The system shall include dependency management and validation.
NFR-019.3: The system shall provide clear installation documentation.
LR-001: The system shall comply with data privacy regulations.
LR-001.1: The system shall implement appropriate data protection measures.
LR-001.2: The system shall provide user control over personal data.
LR-001.3: The system shall implement secure data deletion capabilities.
LR-002: The system shall respect intellectual property rights.
LR-002.1: The system shall not infringe on third-party copyrights or patents.
LR-002.2: The system shall use only properly licensed software components.
SC-001: The system shall comply with email standards.
SC-001.1: The system shall comply with RFC 5322 (Internet Message Format).
SC-001.2: The system shall comply with RFC 3501 (IMAP Protocol).
SC-001.3: The system shall support MIME standards for email content.
SC-002: The system shall comply with security standards.
SC-002.1: The system shall implement OWASP security guidelines.
SC-002.2: The system shall use industry-standard encryption algorithms.
SC-002.3: The system shall follow secure coding practices.
ER-001: The system shall operate in standard desktop environments.
ER-001.1: The system shall operate in typical office environments.
ER-001.2: The system shall handle standard network configurations.
ER-001.3: The system shall work with common firewall and proxy settings.
ER-002: The system shall operate within reasonable resource constraints.
ER-002.1: The system shall minimize resource usage on client machines.
ER-002.2: The system shall implement efficient memory management.
ER-002.3: The system shall optimize network usage for email operations.
QA-001: The system shall be reliable and stable.
QA-001.1: The system shall handle errors gracefully without crashing.
QA-001.2: The system shall implement comprehensive error logging.
QA-001.3: The system shall provide recovery mechanisms for common failures.
QA-002: The system shall operate efficiently.
QA-002.1: The system shall minimize CPU and memory usage.
QA-002.2: The system shall implement efficient algorithms and data structures.
QA-002.3: The system shall optimize database operations and queries.
QA-003: The system shall be flexible and configurable.
QA-003.1: The system shall support various email server configurations.
QA-003.2: The system shall allow customization of user interface elements.
QA-003.3: The system shall support extensibility through plugin architecture.
| Term | Definition |
|---|---|
| Attachment | File attached to an email message |
| Auto-tagging | Automatic application of tags based on predefined rules |
| Dashboard User | User account in the email management system |
| Email Account | IMAP email account configured in the system |
| IMAP | Internet Message Access Protocol for email retrieval |
| MIME | Multipurpose Internet Mail Extensions for email content |
| Tag | User-defined label for organizing emails |
| Sync | Synchronization of emails from IMAP server to local database |
| Acronym | Full Form |
|---|---|
| API | Application Programming Interface |
| CPU | Central Processing Unit |
| CSV | Comma-Separated Values |
| DPI | Dots Per Inch |
| FPS | Frames Per Second |
| GUI | Graphical User Interface |
| HTML | HyperText Markup Language |
| IMAP | Internet Message Access Protocol |
| JSON | JavaScript Object Notation |
| MIME | Multipurpose Internet Mail Extensions |
| MVC | Model-View-Controller |
| RAM | Random Access Memory |
| RFC | Request for Comments |
| SMTP | Simple Mail Transfer Protocol |
| SQL | Structured Query Language |
| SSL | Secure Sockets Layer |
| TLS | Transport Layer Security |
| TTL | Time To Live |
| UI | User Interface |
| URL | Uniform Resource Locator |
| XSS | Cross-Site Scripting |
- IEEE Std 830-1998: IEEE Recommended Practice for Software Requirements Specifications
- RFC 5322: Internet Message Format
- RFC 3501: Internet Message Access Protocol (IMAP) Version 4rev1
- PyQt5 Documentation: https://doc.qt.io/qtforpython/
- MySQL Documentation: https://dev.mysql.com/doc/
- Python Documentation: https://docs.python.org/3/
- OWASP Security Guidelines: https://owasp.org/
| Version | Date | Author | Changes |
|---|---|---|---|
| 1.0 | January 2025 | System Analysis Team | Initial version of SRS document |
Document Status: Final
Approval: Pending Review
Distribution: Development Team, Stakeholders, QA Team
This document contains proprietary and confidential information. Distribution is restricted to authorized personnel only.