[ADD] AI: AI API Keys

closes #15301

X-original-commit: 5e74121
Signed-off-by: Jessica Rogers (jero) <jero@odoo.com>

Author: jero-odoo

content/applications/productivity/ai.rst

@@ -85,6 +85,7 @@ Below are some common requests that the *Ask AI* agent can assist with:
 .. toctree::
    :titlesonly:
 
+   ai/apikeys
    ai/agents
    ai/fields
    ai/webpage

content/applications/productivity/ai/apikeys.rst

@@ -0,0 +1,102 @@
+===========
+AI API keys
+===========
+
+.. |AI| replace:: :abbr:`AI (artificial intelligence)`
+.. |API| replace:: :abbr:`API (application program interface)`
+
+Odoo's *AI* application settings contain options to control which |AI| provider the app utilizes,
+manage |API| credentials, and define the default prompts. Odoo supports both Gemini and OpenAI
+(ChatGPT) as providers in the *AI* application.
+
+Some |AI| features can be used without the *AI* app installed. However, to use custom |API|
+credentials or to alter the |AI| provider used for a specific agent, the app **must** be installed.
+
+.. important::
+   While users can add their own |API| keys, it is **not** required. However, some organizations may
+   prefer to use their own keys for greater control over permissions, version updates, or internal
+   policy compliance.
+
+.. _ai/apikeys/chatgpt:
+
+Create API key for ChatGPT
+==========================
+
+To create an |API| key for ChatGPT, visit `API Key Page <https://platform.openai.com/api-keys>`_.
+Click :guilabel:`Login` and enter the login information for the OpenAI account.
+
+On the *API Keys* page, click :guilabel:`Create new secret key`.
+
+.. image:: apikeys/create-new-key.png
+   :alt: The API keys page in OpenAI.
+
+This opens the :guilabel:`Create new secret key` pop-up. Select the owner of the new key:
+
+- :guilabel:`You`: the new key is tied to the user account and can make requests against the
+  selected project. If the user is removed from the organization or project, this key is disabled.
+- :guilabel:`Service account`: creates a new bot member, or service account, of the project. The key
+  is attached to the bot member.
+
+Next, enter a :guilabel:`Name` for this key. This is optional, but recommended. Then, select the
+:guilabel:`Project` from the drop-down menu. Finally, select the appropriate
+:guilabel:`Permissions`.
+
+.. image:: apikeys/create-key-popup.png
+   :alt: The popup where new api keys are created in OpenAI.
+
+.. note::
+   Setting the :guilabel:`Permissions` to :guilabel:`Restricted` requires setting the read and write
+   permissions to multiple resources individually. For more information, see `OpenAI Platform Docs
+   <https://platform.openai.com/docs/overview>`_.
+
+Click :guilabel:`Create secret key`. On the resulting pop-up, click :guilabel:`Copy` to copy the new
+key.
+
+.. warning::
+   Once this pop-up closes, the key **cannot** be viewed again. If it is lost, a new key will need
+   to be created.
+
+   .. image:: apikeys/save-openai-key.png
+      :alt: The popup displaying the newly created OpenAI key.
+
+Return to Odoo, and navigate to :menuselection:`AI app --> Configuration --> Settings`. Under
+*Providers*, tick the checkbox for :guilabel:`Use your own ChatGPT account`, and paste the new key
+in the :guilabel:`Key` field. Click :guilabel:`Save` when finished.
+
+.. _ai/apikeys/gemini:
+
+Create an API key for Google Gemini
+===================================
+
+To create an |API| key for Google Gemini, visit `API Keys
+<https://aistudio.google.com/app/api-keys>`_. Enter the login information for the Google account,
+and click :guilabel:`Next` to open Google |AI| Studio. In the top right corner, click
+:guilabel:`Create API Key`.
+
+.. image:: apikeys/create-gemini-api-key.png
+   :alt: The Gemini api keys page.
+
+On the *Create a new key* pop-up, enter a title in the :guilabel:`Name your key` field. Next, use
+the :guilabel:`Choose an imported project` drop-down to select a project, or import a new one. Click
+:guilabel:`Create key`.
+
+On the *API Keys* page, find the appropriate key and click the copy icon.
+
+.. image:: apikeys/copy-gemini-key.png
+   :alt: The new Gemini key with the copy button highlighted.
+
+Return to Odoo, and navigate to :menuselection:`AI app --> Configuration --> Settings`. Under
+*Providers*, tick the checkbox for :guilabel:`Use your own Google Gemini account`, and paste the new
+key in the :guilabel:`Key` field. Click :guilabel:`Save` when finished.
+
+Pricing
+=======
+
+Utilizing |API| keys for |AI| may require additional fees through the provider. The exact costs
+depend on the |AI| model used and the account type with each provider.
+
+For additional information on :ref:`ChatGPT <ai/apikeys/chatgpt>` pricing, visit `OpenAI API Pricing
+<https://openai.com/api/pricing/>`_.
+
+For additional information on :ref:`Google Gemini <ai/apikeys/gemini>` pricing, visit `Gemini API
+Pricing <https://ai.google.dev/gemini-api/docs/pricing>`_.