fix: Add missing code for employee cert

Author: sqrrrl

solutions/automations/employee-certificate/Code.js

@@ -1,19 +1,133 @@
+// To learn how to use this script, refer to the documentation:
+// https://developers.google.com/apps-script/samples/automations/employee-certificate
+
+/*
+Copyright 2022 Google LLC
+
+Licensed under the Apache License, Version 2.0 (the "License");
+you may not use this file except in compliance with the License.
+You may obtain a copy of the License at
+
+    https://www.apache.org/licenses/LICENSE-2.0
+
+Unless required by applicable law or agreed to in writing, software
+distributed under the License is distributed on an "AS IS" BASIS,
+WITHOUT WARRANTIES OR CONDITIONS OF ANY KIND, either express or implied.
+See the License for the specific language governing permissions and
+limitations under the License.
+*/
+
+let slideTemplateId = "PRESENTATION_ID";
+let tempFolderId = "FOLDER_ID"; // Create an empty folder in Google Drive
+
 /**
- * Copyright 2022 Google LLC
- *
- * Licensed under the Apache License, Version 2.0 (the "License");
- * you may not use this file except in compliance with the License.
- * You may obtain a copy of the License at
- *
- *      http://www.apache.org/licenses/LICENSE-2.0
- *
- * Unless required by applicable law or agreed to in writing, software
- * distributed under the License is distributed on an "AS IS" BASIS,
- * WITHOUT WARRANTIES OR CONDITIONS OF ANY KIND, either express or implied.
- * See the License for the specific language governing permissions and
- * limitations under the License.
+ * Creates a custom menu "Appreciation" in the spreadsheet
+ * with drop-down options to create and send certificates
  */
+function onOpen(e) {
+  let ui = SpreadsheetApp.getUi();
+  ui.createMenu('Appreciation')
+  .addItem('Create certificates', 'createCertificates')
+  .addSeparator()
+  .addItem('Send certificates', 'sendCertificates')
+  .addToUi();
+}
 
-function myFunction() {
+/**
+ * Creates a personalized certificate for each employee
+ * and stores every individual Slides doc on Google Drive
+ */
+function createCertificates() {
+  
+  // Load the Google Slide template file
+  let template = DriveApp.getFileById(slideTemplateId);
+  
+  // Get all employee data from the spreadsheet and identify the headers
+  let sheet = SpreadsheetApp.getActiveSpreadsheet().getActiveSheet();
+  let values = sheet.getDataRange().getValues();
+  let headers = values[0];
+  let empNameIndex = headers.indexOf("Employee Name");
+  let dateIndex = headers.indexOf("Date");
+  let managerNameIndex = headers.indexOf("Manager Name");
+  let titleIndex = headers.indexOf("Title");
+  let compNameIndex = headers.indexOf("Company Name");
+  let empEmailIndex = headers.indexOf("Employee Email");
+  let empSlideIndex = headers.indexOf("Employee Slide");
+  let statusIndex = headers.indexOf("Status");
+  
+  // Iterate through each row to capture individual details
+  for (let i = 1; i < values.length; i++) {
+    let rowData = values[i];
+    let empName = rowData[empNameIndex];
+    let date = rowData[dateIndex];
+    let managerName = rowData[managerNameIndex];
+    let title = rowData[titleIndex];
+    let compName = rowData[compNameIndex];
+    
+    // Make a copy of the Slide template and rename it with employee name
+    let tempFolder = DriveApp.getFolderById(tempFolderId);
+    let empSlideId = template.makeCopy(tempFolder).setName(empName).getId();        
+    let empSlide = SlidesApp.openById(empSlideId).getSlides()[0];
+    
+    // Replace placeholder values with actual employee related details
+    empSlide.replaceAllText("Employee Name", empName);
+    empSlide.replaceAllText("Date", "Date: " + Utilities.formatDate(date, Session.getScriptTimeZone(), "MMMM dd, yyyy"));
+    empSlide.replaceAllText("Your Name", managerName);
+    empSlide.replaceAllText("Title", title);
+    empSlide.replaceAllText("Company Name", compName);
+    
+    // Update the spreadsheet with the new Slide Id and status
+    sheet.getRange(i + 1, empSlideIndex + 1).setValue(empSlideId);
+    sheet.getRange(i + 1, statusIndex + 1).setValue("CREATED");
+    SpreadsheetApp.flush();
+  }
+}
+
+/**
+ * Send an email to each individual employee
+ * with a PDF attachment of their appreciation certificate
+ */
+function sendCertificates() {
+  
+  // Get all employee data from the spreadsheet and identify the headers
+  let sheet = SpreadsheetApp.getActiveSpreadsheet().getActiveSheet();
+  let values = sheet.getDataRange().getValues();
+  let headers = values[0];
+  let empNameIndex = headers.indexOf("Employee Name");
+  let dateIndex = headers.indexOf("Date");
+  let managerNameIndex = headers.indexOf("Manager Name");
+  let titleIndex = headers.indexOf("Title");
+  let compNameIndex = headers.indexOf("Company Name");
+  let empEmailIndex = headers.indexOf("Employee Email");
+  let empSlideIndex = headers.indexOf("Employee Slide");
+  let statusIndex = headers.indexOf("Status");
 
+  // Iterate through each row to capture individual details
+  for (let i = 1; i < values.length; i++) {
+    let rowData = values[i];
+    let empName = rowData[empNameIndex];
+    let date = rowData[dateIndex];
+    let managerName = rowData[managerNameIndex];
+    let title = rowData[titleIndex];
+    let compName = rowData[compNameIndex];
+    let empSlideId = rowData[empSlideIndex];
+    let empEmail = rowData[empEmailIndex];
+    
+    // Load the employee's personalized Google Slide file
+    let attachment = DriveApp.getFileById(empSlideId);
+    
+    // Setup the required parameters and send them the email
+    let senderName = "CertBot";
+    let subject = empName + ", you're awesome!";
+    let body = "Please find your employee appreciation certificate attached."
+    + "\n\n" + compName + " team";
+    GmailApp.sendEmail(empEmail, subject, body, {
+      attachments: [attachment.getAs(MimeType.PDF)],
+      name: senderName
+    });
+    
+    // Update the spreadsheet with email status
+    sheet.getRange(i + 1, statusIndex + 1).setValue("SENT");
+    SpreadsheetApp.flush();
+  }
 }