Update 11-setting_expectations.md

New info on dropdown for changing project lengths

Author: stephanietaylor

pages/mentor/11-setting_expectations.md

@@ -42,12 +42,12 @@ In 2022, Google introduced 2 new features to allow more flexibility to the progr
 
 All projects by default are 12 week projects. If a Mentor and GSoC Contributor agree that they want a project to be a different length, for example, 16 weeks, then they ask the Org Admin to adjust the Project Timeline on the GSoC webapp. Adjustments to a project's timeline (and thus length) must be done before an evaluation phase begins. An Org Admin can not change a midterm evaluation deadline once the midterm evaluation period has begun (same with final submission period).
 
-We suggest a small project should not be longer than 12 weeks in most cases.
+A small project should not be longer than 12 weeks.
 
 Sometimes a project is extended to the 18 or 20 weeks because the GSoC Contributor is unable to really get their project going until a few weeks or so later into the coding period due to other commitments (exams, graduation, wedding, etc.). This is why we have designed the program to allow a medium or large project to be anywhere in the 10-22 week period.
 
-Google Admins have given guidance on the dates for a project to make it as easy as possible for an Org Admin to be sure they are giving the evaluation periods the appropriate number of days for all participants. The dates can be found as a link when the Org Admin opens a project under the timeline section.
+The GSoC webapp allows Org Admins to adjust the project length by selecting from a dropdown menu on the contributor's project page in the timelines section where they can select 10,12,14,16,18,20 or 22 weeks for the medium and large projects. Small projects can be 8,10 or 12 weeks. When the Org Admin selects the project length it will update all of the dates for the rest of the program based on that timeline. Org Admins can not adjust dates to anything other than these options.
 
-Reminder emails are sent to all Assigned Mentors on a project and to the GSoC Contributors based on the Project's length. Each Mentor and GSoC Contributor will receive a reminder email 10 days before their evaluation period begins and another reminder the day their evaluation period opens. If a Mentor or GSoC Contributor has not submitted their evaluation (or final submission) 24 hours before their deadline they will receive a final reminder email.
+Reminder emails are sent to all Assigned Mentors on a project and to the GSoC Contributors based on the Project's length. Each Mentor and GSoC Contributor will receive a reminder email 10 days before their evaluation period begins and another reminder the day their evaluation period opens. If a Mentor or GSoC Contributor has not submitted their evaluation (or final submission) 24 hours before their deadline they will receive a final reminder email (the Org Admin will also receive the email that the Mentor has not completed the evaluation yet).
 
 Important Note: Org Admins have the final say in whether they want to allow various project lengths or if they want all of their projects to be the standard 12 week projects. While the flexibilty is great for many, it can be more cumbersome for the Org Admins as they have to keep track of the various dates for projects (available from their Org Admin view of all Projects for their org).